Switch from ApprovalMax when invoice sign-off is all you need
Compare your approval requirements and total costs, then pilot Datamolino capture, coding and included invoice approvals before switching.
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Step-by-step help with the documents, coding and approvals you handle in Datamolino.
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How to split a bill by fixed amounts and percentages
Use Datamolino Bill Split to allocate one supplier bill, apply a split once, save it for reuse or automate it for a recurring supplier.
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How to finish invoice coding after a client approves the purchase
Let the client approve the purchase, then complete the remaining accounting fields before export.
Read the guidePDF splitting, Bill Split and Quick Split: choose the right tool
Separate multiple invoices in a PDF, allocate one bill across accounts, or split an invoice total into two accounting lines.
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How Datamolino checks for duplicate invoices
Understand identical-file and invoice-data checks, their folder scope, and how to handle a warning without creating another bill.
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How to organise Datamolino folders for clients and document workflows
Set up folders around the accounting entity, collection routes, saved coding and named responsibilities.
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When to turn on automatic invoice export in Datamolino
Use automatic export after a complete, tested review process, with a named owner for exceptions.
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How to check invoice capture accuracy with your own documents
Build a representative capture test, compare required fields with source documents and record correction effort.
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What to check when invoice lines do not add up
Investigate missing lines, source amounts, tax and rounding before adjusting a bill.
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Keep supplier instructions and original emails available to the bookkeeper
Use Contact Notes and original email context during invoice review, then record the accounting decision in the right fields or rules.
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