Your team and managers
Send the original documents, provide purchase context and approve invoices when required.
Keep invoices moving.
From your team to your books.
Bring supplier invoices and receipts together, let managers approve purchases and give finance or your accountant the detail they need. Invoice approvals are included with invoice automation.
14 days free, no payment details needed.
One invoice.
Clear responsibilities.
Suppliers and colleagues provide the documents. Managers confirm the purchase. Finance or your accountant prepares the books. Give each person their part without asking everyone to do the bookkeeping.
Finance or your accountant
Review captured data, apply saved coding, allocate costs and send checked records into your accounts.
From incoming paperwork
to prepared accounts.
Follow the invoice through the people who collect it, check it, approve it and prepare the accounting.
Bring supplier invoices and employee receipts together.
Forward invoices by email, upload documents or photograph receipts in the mobile app. Bring the paperwork into your company’s folder so finance or your bookkeeper can review it with the original attached.
Explore document collectionGive finance the captured detail.
Review the supplier, invoice lines, tax and totals instead of entering the document again. Keep the source document available when someone needs to check a purchase or resolve a question.
Explore invoice captureCode recurring purchases and allocate costs.
Reuse saved supplier coding, description matches and keyword rules. Your finance team reviews exceptions and splits shared costs using the options available in your connected accounting software.
Explore coding and cost allocationAsk the right managers to approve.
Choose the approvers and approval stages for your folder. Managers can sign off on the web or in the mobile app, with one or all approvers at each stage. Finance can continue preparing the coding while approval is in progress.
Explore invoice approvalsHand complete records to your accounting team.
Your finance team or accountant reviews the accounting detail and exports the invoice with its source document. Connect to Xero, QuickBooks Online or FreeAgent, with the available coding options explained on each integration page.
Find your accounting integration
Approval confirms the purchase.
Review prepares the accounts.
A manager’s approval does not replace the accounting review. Keep the two checks clear, even when they happen alongside each other.
Managers approve
They confirm the purchase through your configured approval stages, on the web or in the mobile app.
Finance or your accountant reviews
They check the captured detail, coding and allocations before sending the record to your accounting software.
A plan for your company’s document volumes.
Compare business plans and estimate your invoices, receipts and bank statement processing using the current rates.
Useful for the people
doing your day-to-day accounts.
Read published feedback from businesses using Datamolino, or see how The Factory Salon organised its invoice processing.
“Really impressed with the online and phone support and mostly with the clear intuitive layout”
Questions from businesses.
Can we use Datamolino with our accountant?
Yes. Keep documents in your company’s folder and give your finance team or accountant the appropriate folder role. The person preparing the accounts can review the captured data and coding while your team supplies documents and purchase context.
Are invoice approvals included?
Invoice approvals are included with invoice automation. Configure the approvers and stages for your folder, including whether one or all approvers must sign at each stage. Approval confirms the purchase; accounting review remains a separate check.
Can colleagues submit receipts from their phone?
Yes. People with a User role in the folder can photograph receipts in the mobile app. The app also supports invoice approvals. Documents can also arrive by email or file upload.
Which accounting software can we connect?
Datamolino connects to Xero, QuickBooks Online and FreeAgent. The coding and export options depend on the accounting software. Check the integration page for the system you use.
Do we need to enter the same coding every time?
You can save supplier coding, description matches and keyword rules for recurring purchases. Those rules apply your saved decisions. Finance or your accountant reviews the exceptions and accounting detail before export.
How do business plans work?
Business plans are for one company. The pricing page lets you compare the available plans and estimate processing for your volumes. Choose business pricing there to see the current rates and plan details.
Customer support
from real people.
A question about a document or your setup? Lubka and the Datamolino support team will help you work it through.
What customers say about our support
Willem CecchiXero App Store customer
Great initial service by Lubica from Datamolino.
BKLArchie Gilbert, Semi Senior Accountant (MAAT, ACA trainee)
Speedy help 2 days before Christmas which allowed us to meet deadlines for March accounts
Zahra NazamXero App Store customer
such an amazing team, very helpful, very professional
Alan DavidsonXero App Store customer
We must have processed around 20,000 invoices on Datamolino now
Robbert SwindenXero App Store customer
in less than a day he'd sorted the issue out and updated me via email, awesome!
Matt HodgesXero App Store customer
Michaela was able to quickly resolve my invoice upload query via the chat function.
Accountancy Matters LimitedPaul Mould, Director
we now have around 5,000 documents per month running through the system and we couldn't do what we do without it!
Lewis TaylorXero App Store customer
Staff were very helpful with an email forwarding question.
Liu JingkangXero App Store customer
Very fast and useful feedback by the customer service!
Sam TedderXero App Store customer
Excellent service came back to me straight with the information I needed.
Lucy BaytonXero App Store customer
The support helpdesk was very quick, efficient and helpful in resolving our issue.
MacalvinsVasanti Maru, Practice Director / Practice Manager
Response time was excellent i was sent step by step instructions on how to resolve my issue and once done a further email to make sure i was sorted.
Blair Fielding-SmithXero App Store customer
the staff are so friendly and always are willing to help
Rosemary AlcuriXero App Store customer
Anytime there is an issue, a response is received within 5 minutes and sorted out easily.
Sean MasseyXero App Store customer
Not only does the software greatly improve efficiency and speed of data-entry
Bob GradonCound & Co, Owner / Managing Partner
Exceptional customer support from Lucia and Lubica
AccountingPreneurAmal Simothy, Director, FCCA
What really stands out for us is a very good customer service and dedicated support account manager services for any queries we have had so far.
MichaelGetApp customer
Datamolino is absolutely amazing and saves us hours of manual input time every single week in our business.
TessaGetApp customer
Very easy to import documents via a variety of methods and the customer support is excellent.
Verified reviewerGetApp customer
Even when it's not worked as expected the response from customer service has been awesome and we've worked together to resolve issue.
Verified reviewerGetApp customer
The support team is super responsive and happy to answer any question no matter how obvious or complex
Verified reviewerGetApp customer
The customer service team have helped me on a number of occasions and have gone way above my expectations.
Verified reviewerGetApp customer
They are very quick to answer chats, sort out problems
Verified reviewerGetApp customer
The support staff are amazing, their passion to resolve any issues and ensure that customer is happy is key.
Suhita LightwellXero App Store customer
Datamolino is a good time saver for data entry and the Datamolino team has great customer service for troubleshooting any issues that come up
Richard MonjackXero App Store customer
Issue was quickly sorted and 10 out of 10 for customer service
Josh WhittingtonXero App Store customer
Great support team - very quick to respond and very friendly
Darren JonesXero App Store customer
You feel like a real valued client rather than someone to bill each month.
Nilesh UpadhyayXero App Store customer
Support is very fantastic and solution oriented !!
Howard SherbourneXero App Store customer
it integrates really well with Xero and so easy to use.
xSource | Cornelia C. .Xero App Store customer
The support team was fast and efficient, our issues have been resolved very quickly.
Accounts FarnhamXero App Store customer
This was an extremely professional experience Lucia was very helpful and resolved my problem
Matthew RussellXero App Store customer
Very easy to use, Datamolino takes the hassle of having to enter all your invoices onto Xero manually.
Darren BrownXero App Store customer
Alex even made and shared a video to show me what I needed.
Jon JohnsonXero App Store customer
great product and efficient help when you need it.
Shaumiya KirubanathanXero App Store customer
Michal went above and beyond to help me with my query.
David HavelinXero App Store customer
It's such a convenience to be able to capture receipts on the road with a simple photo and then forget about them.
Carl PalinXero App Store customer
I have tried other software out for processing invoices for clients and DM is by far the best.
Mish FramptonXero App Store customer
Save yourself, money, time and errors by using this software!!!
Stephanie MangrichXero App Store customer
Michal and Alex were very helpful and have great follow up procedures to make sure we're getting the assistance we need.
Tessa WestXero App Store customer
Just started using Datamolino and so far I think it is excellent.
Ela MillerXero App Store customer
Their friendly, knowledgeable and patient approach allow us to resolve the issue and there was no question too silly to be asked.
Xero 01 AccountsXero App Store customer
It's a pleasant experience to use Datamolino.
Janelle WallaceXero App Store customer
what a great product to use & the support is fantastic :)
Miguel CalabreseXero App Store customer
Great software and even better help from the back office team!
Andy HawkinsPropel by Deloitte, Financial Controller (Ascendant); earlier Propel by Deloitte
The support team are the best around, always get a fast reply with good results whenever I've contacted them!
Try your next invoice
with the people who handle it.
Bring a real supplier invoice, ask the right person to approve the purchase and see how finance or your accountant prepares it for your accounts.
14 days free, no payment details needed.
