Bring documents together
Clients email invoices, upload scans or photograph receipts. Keep each company’s documents in its own folder.
Invoice capture, coding
and approval.Invoice automation
for your practice.Capture invoices.
Send them to accounting.
Capture invoices and receipts, reuse your saved coding rules and send prepared data to your accounting software. Invoice approvals are included, so the right person can approve the purchase while your team handles the books.
Your clients send documents and approve purchases. Your team prepares the invoice lines, applies saved coding and sends the result to accounting. Keep client decisions and bookkeeping together, with approvals included.
Bring your team’s invoices and receipts together. Apply your saved coding, approve purchases in the mobile app and send prepared bills to finance or your accountant. Invoice approvals are included.
14 days free, no payment details needed.
470+published customer reviews
Used by accounting firms and business teams.
Clear selection
For accounting firms
Your team prepares the books. Your clients supply the context.
For your practice
Keep each client’s documents and rules in their folder. Code detailed invoices in bulk, reuse description and keyword rules, and check the totals before export.
For your clients
Email invoices, upload sales documents or photograph receipts. Approve purchases when your workflow requires sign-off.
Reuse saved accounting decisions
Apply saved supplier coding, description matches and keyword rules. Review invoice lines and split costs before export.
Get the purchase approved
Route the invoice to the client for approval when needed. Your team keeps control of the accounting.
For businesses
Less repeat entry for your finance team.
Your suppliers or colleagues send the invoices. Your finance team or bookkeeper reviews the captured lines, applies saved coding and allocates shared costs. Managers approve purchases when required.
Bring documents together
Colleagues email invoices, upload documents or photograph receipts in the mobile app. Everything is prepared in one place.
Reuse saved accounting decisions
Reuse saved supplier coding and line-item rules. Your finance team reviews the details instead of entering them again.
Get the purchase approved
Route invoices to the relevant managers for approval. Your finance team prepares the books while they approve the purchases.
What Datamolino does.
Invoice capture and coding, with approvals included. Bank statement conversion also works on its own.
Invoice automation
Capture supplier bills, sales invoices and receipts. Split PDF batches, reuse line coding and review the accounting details.
Invoice automationInvoice approvals
Choose who signs off and in what order. Require one person or everyone at each stage to approve. Approvals are included in your subscription.
Invoice approvalsBank statement conversion
Turn bank statement PDFs into transactions you can review and import. Use bank statement conversion on its own, without invoice capture.
Bank statement conversionLooking for a specific feature?
Browse the Datamolino glossary, from tracking categories and line-item rules to approvals and bank exports.
Approve the purchase. Finish the coding.
Let the person responsible for the purchase approve it, while your team takes care of the accounting.
The client decides. You finish the coding.
Your client approves the purchase. Your bookkeeper completes the accounting detail before export.
Your manager approves. Finance finishes the coding.
Your manager approves the purchase. Finance or your accountant completes the coding before export.
- We capture the data and apply your saved coding rules. Your team reviews the accounting details.
- Route the invoice to the client or manager for approval. Choose who approves and add multiple stages when needed.
- Finish the review before approval, or after it with Keep documents editable on, keeping the accounting separate from the purchase decision.
Keep your accounting software.
One invoice.
From receipt to accounting.
Follow a supplier invoice through Datamolino.
Explore invoice automationStep 1 of 5
Collect
Upload a PDF, forward an email or photograph a receipt. The original document is always kept with the data.
Capture supplier details, dates and amounts, including individual invoice lines on an eligible plan.
Apply saved supplier defaults and line rules. Review any exceptions before export.
The client or manager approves the purchase in the app or on the web. Skip this step when approval isn’t needed.
Send the prepared invoice data and original document to your connected accounting software. Complete any final coding before export.
Line-by-line coding.
Without repeat entry.
Code individual invoice lines.
Reuse the last exported coding for the same supplier and exact description. Use keyword rules when part of the description changes.
Split a bill by amount or percentage.
Create lines using fixed amounts or percentages. Apply a one-off split with Xero or QuickBooks, or automate recurring supplier bills.
Review the totals before export.
Edit lines in full screen, apply coding in bulk and compare the total with the original invoice. Resolve any differences before they reach your accounting software.
Different formats.
One accounting process.
E-invoices will not replace every receipt or PDF. Datamolino’s Peppol-ready platform brings them together, so your team can follow the same process for review, coding and approvals.
- One place to review the details.Keep structured e-invoices alongside documents sent by email, uploaded or photographed.
- Your coding rules still apply.Prepare the accounting details using saved supplier defaults and line-item rules.
- Approval when you need it.Get the purchase approved, finish the coding and send the prepared record to your accounting software.
- Peppol e-invoices
- PDFs and emailed invoices
- Cash receipts
- International invoices
One process for every format
Review Code Approve Export
Use approvals where your workflow needs sign-off.What customers say.
“I moved to Datamolino from Dext (when it was Receipt Bank) around 7 years ago, whilst working in industry, and have never looked back as of today … (albeit, I still have the occasional client on other platforms so I stay curious re: others)”
Dave Sellick
Founder of Sidgrove Accounting
Talk to Lu and the team.
A question about a document or your setup? Lu and the Datamolino support team can help you work through it.
she answered my query, resolved my issue and informed me every step of the way
the customer service is first-class
Compare Datamolino with your shortlist.
Compare the way each product handles your documents, coding and approvals.
Practical guides for your team.
Work through the details before you change your process.
Set up consistent invoice codingDescription matches, keyword rules and the exceptions your team reviews.Separate review, approval and exportDecide what each check covers and who is responsible for it.Agree the workflow with your clientsA practical guide to collecting documents and sharing responsibilities.
Datamolino in 2 minutes
See how a bill moves from upload to your accounting software. This short demo introduces document capture, supplier rules and export.
