Easy to use app that does exactly what it is meant to. Maybe less frills than Dext but priced a lot more competitively and does the job my clients need. Oh, and customer service is absolutely first class.
I’ve moved over from Lightyear which (in hindsight) was poorly laid out and had clunky functionality. Really impressed with the online and phone support and mostly with the clear intuitive layout
Setting up the system is easy and intuitive. Any query I have had has been swiftly and easily resolved by friendly staff who want to assist you. Nothing seems to big or too small for them.
With distinct benefits for Business operators, Bookkeepers and Accountants, Datamolino is the vital link that streamlines the bookkeeping process.
Line items have been a Datamolino feature for the past 10 years and we have built a feature set to make processing of line items as efficient as possible.
Datamolino has a rating of 4,9/5,0 on Xero, QuickBooks Online and GetApp. Our users consistently comment on quick setup, ease of use, time savings and customer support.
Eliminate paperwork stress! Use the Datamolino mobile app or have suppliers email them directly to your account.
Do you run a business with multiple locations, company branches, or projects? Datamolino lets you create individual folders for each unit.
Automate the data entry and invoice coding and manage your paperwork with minimum effort
Simplify your paperwork management and automate the time consuming parts of the accounts payable process.
With simple approval structure, folder notes and other features, your teams can easily collaborate on your clients’ accounts
Automate data entry and invoice coding, reduce mistakes and eliminate the need for tedious follow-ups.
Book a 1:1 session with our team. We will answer your questions and you get a clear yes/no on whether Datamolino fits your workflow.
With the help of Datamolino, Accountancy Matters transformed bookkeeping for golf clubs, scaling from 60 to 10,000 docs/month.
Read the case study
What are the main advantages of Datamolino compared to competitors like Dext Prepare, AutoEntry or Hubdoc?
Reliable extraction of bills, receipts, sales invoices and bank statement data.
Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.
Extract and process line items for detailed reporting, inventory or easy management of pass-through billable expenses.
The right balance between precision and speed. Where necessary, there is a human in the loop to ensure your data has the quality that you expect.
Multi-page scan splitting, advanced duplicate detection, automation scenarios based on document origin or document type using folders.
Upload single or multi-page documents with ease. Batch scan paper documents into one PDF, and Datamolino will split it into individual files. Benefit from advanced duplicate detection to ensure you work with clean, accurate data.
Datamolino learns how you code your invoices, adapting to your preferences over time. Additionally, you can take control by setting up default invoice coding for each supplier, ensuring consistency and accuracy.
If you opt for line item data capture, you can set keyword-based rules for your most common items or let Datamolino learn how you code line items as you go.
Additionally, you can create line items automatically based on preset rules using the Bill Split feature, which is handy when you need to divide a bill into multiple categories.
A unique feature of Datamolino is the ability to connect multiple document folders to the same organization in Xero or QuickBooks Online.
Each folder can have its own automation settings, allowing you to create flexible automation scenarios based on document origin (location, department, person or other criteria) or document type (gas receipts, construction bills, or other types).
In addition to automation that helps you handle your repeating documents, Datamolino has tools that allow you to process the outstanding workload quickly with bulk edit options and various presets.
You can set up defaults for ledger accounts, tax rates, tracking categories, due date calculation, and descriptions, either for individual suppliers or the entire company.
Quickly batch process multiple bills using an easy-to-use bulk edit screen. Once satisfied, simply hit export.
You can process multiple lines as one and create rules for future consistency on recurring items.
For recurring bills, you can enable auto-export for a hands-free experience.
Our customer support team is always here for you, from the initial setup and onboarding to providing you with on-demand technical support. Don’t just take our word for it, read below what our customers have to say.
Read the reviews
So what are the review saying? Read what customers have said about Datamolino and why it fits their business.
“Datamolino captures bill descriptions and line items which makes it a pleasure to use with Xero. It is easy to use and has a great accuracy of data capture. The support staff are very responsive and always happy to help, no question is too big or too small. I would highly recommend Datamolino to anyone who is looking for a straight forward simple solution to automating their invoices.”
– Tony Loneragan
I’m now using Datamolino for two brands and it’s saved us loads of hours and made both our lives, and the lives of our bookkeeper easier. Support is amazing, and the software is quick to set up, easy to use and extremely good value.
– John Hubbard
Datamolino is easy to navigate & clear information. Staff is very helpful, efficient and solved any problems quickly.
– Mihaela Cavaleru
Datamolino is remarkably accurate and efficient. I very rarely come across any errors or glitches. One of the big positives is the ability to find duplicates. Customer Service has always been very helpful and responsive. Although I did have quite a few login issues with the introduction of the two-factor authentication, these have now been resolved. I think Datamalino is one of the best on the market and would highly recommend it. Especially for companies processing a high number or invoices/receipts.
– Carlie Watson
I’m impressed. I’ve been surprised by the quickness and accuracy with which datamolino extracts datas. The team are very helpful too, would highly recommend 🙂
– Nutan Limbachia
Love the quickness and accuracy with which datamolino extracts data. I can send pdf in foreign languages. Datamolino does the job as expected. Works with purchases and sales invoices, which was a requirement for me. Very easy to use. Very good support team; special thanks to Adam Milnes – Laurent Magniez
I like that it has the ability to automatically enter in descriptions as per the invoice and use multiple lines. The quickness and accuracy with which Datamolino extracts data is brilliant it saves me a lot of time on the keyboard. It is very easy to use and to set up. It is very flexible and as a small business I need that.
– Jenny Neale
“Datamolino are a fantastic add-on partner to Xero, – I have been using their system for 6 months now and it has saved me many hours of data entry. I find the data extraction is accurate and it will also check for any duplicate invoices. The Datamolino team are very helpful and supportive and I would highly recommend them to any business, bookkeeping or accounting practice to create better workflows. Thank you Datamolino, you make my job so much easier!”
– Nicola Trett
“Datamolino is a great Xero add on, we use this for all our clients for both purchase and sales invoices and the time it has saved myself and my colleagues is amazing. The accuracy of the information extracted from the invoice once you have set up the defaults is flawless. We would recommend Datamolino to anyone. The customer support is second to none, no matter what the query the team at Datamolino are always quick to respond. Great system, great company.”
– Vicky Allan
I love Datamolino, it has saved me so much time. The customer service is absolutely fantastic. I have never had a bad experience. I couldn’t recommend Datamolino enough.
– Wendy Spyker