Datamolino features:
Bills, Receipts & Bank Statements

Upload any bill, receipt, invoice, or bank statement and Datamolino will accurately extract all the data and get them automatically categorised and exported into your accounting.

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Datamolino at a glance

Say goodbye to manual data entry of Bills, Receipts and Bank Statements.

Bills & Receipts

Forward email receipts to Datamolino and upload the rest via email, web, or the mobile app. Datamolino supports multi-page scanning.

 

All your transactions will be coded and categorised to your ledger accounts, tax codes and tracking categories before export.

Bank Statements

Convert your PDF  bank statements into a CSV or Excel file that you can import into your accounting software for reconciliation.

 

Datamolino works with any bank statement layout. The transaction data is validated using your opening and closing balance.

Automation

Datamolino learns how you categorise your Bills and Receipts. It suggest invoice coding based on your past transactions.

 

You can edit the automation rules to suit your specific needs. Line item automation is also available.

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Data capture for bills and receipts

Invoice description

Datamolino captures header and footer invoice data, and accurately extracts invoice description as well.

Line items capture

Datamolino captures every line of data from your invoices and enables you to export inventory items to your accounting.

Automated invoice coding

Datamolino remembers your preferences for categorising and coding your invoices and learns them over time.

Datamolino captures header and footer invoice data, and accurately extracts invoice description as well. Datamolino captures every line of data from your invoices and enables you to export inventory items to your accounting. Automated invoice coding Datamolino remembers your preferences for categorising and coding your invoices and learns them over time.

Bank statement conversion into CSV

All banks are supported

Datamolino can convert bank statements from any bank. Barclays, HSBC, NatWest, LLOYDS, Santander, Coutts, METRO BANK, Revolut or any other bank that you need to convert into CSV or Excel.

Bank statement line items

Transaction date, description, credit / debit for each line.

Here is an article on how it works for Xero.

Validated results

Our system validates the results using the bank statement header data to see if transactions are within the correct date range and if the line items add up to the closing balance.

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Automated document processing features

Smart automation rules

Set up automation rules for your business or clients with multiple locations, branches or departments.

Automatic split

You can scan and send multiple invoices in one file and Datamolino will split it automatically for you.

Duplicates detection

Datamolino flags duplicates in case you upload same document multiple times.

Set up automation rules for your business or clients with multiple locations, branches or departments. You can scan and send multiple invoices in one file and Datamolino will split it automatically for you. Datamolino flags duplicates in case you upload same document multiple times.

Team collaboration features

Unlimited users & folders

You can add as many users and folders to your account as you need at no extra cost.

Cross-platform import

Import invoices to Datamolino via our web app, email or mobile app when you are on the go.

Approval workflow

Approve purchase bills before you export them to your accounting software.

You can add as many users and folders to your account as you need at no extra cost. Import invoices to Datamolino via our web app, email or mobile app when you are on the go. Approve purchase bills before you export them to your accounting software.

Accurately extract data from bank statements

Easily convert PDF bank statements to Excel (XLS) or CSV file formats and export the data directly to Xero or QuickBooks Online or other accounting software.

Reads various languages

Do you need to process documents in other than English language? No problem! Datamolino supports all languages using Latin script.

Made for multicurrency

Datamolino automatically captures any world currency printed on the invoice. You can also set a default currency for each of your suppliers.

Support for sales invoices

If you need to process not only bills and receipts, but also your sales invoices, look no further. Each folder contains a Sales subfolder allowing you to process these as well.

Mobile app: Snap paper receipts on the go

Manage your financial documents wherever you are – hassle-free. Simply snap a picture of your paper receipts with your phone and submit them directly into your Datamolino folder. No more lost paperwork.

Best in class customer support

Our customer support team is always here for you, from the initial setup and onboarding to providing you with on-demand technical support. Don’t just take our word for it, read below what our customers have to say.

Read the reviews on Xero App Store
Lu Jakubac Customer Success Lead
Lu Jakubac

Fair pricing

Pay only for the number of documents that you process. Add as many users and folders as you need at no extra cost.

Frequently asked questions

What document types does Datamolino support and can capture data from?

Datamolino automatically captures and extracts data from supplier invoices, bills, receipts, sales invoices & bills, and bank statements, providing a complex solution for bookkeepers, accountants and business owners.

What technology does Datamolino use for data extraction and document processing?

Datamolino uses a combination of machine learning and template-based approaches tailored to specific use cases.

Our approach also includes a human in the loop. Our team is responsible for training the system to automate your invoices and validate the results. We are committed to maximizing automation without compromising accuracy. Our top priority is delivering high-quality data capture results, which is why we leverage a combination of these approaches.

Which countries is Datamolino available in?

Datamolino is accessible worldwide with no country-based restrictions. We have users from all over the globe. You can access and utilize Datamolino from anywhere.

Is there a difference between a Trial and Paid subscription?

No, there isn’t. The trial version of our product offers you a complete experience with all features and no limitations, allowing you to explore Datamolino without any commitment or cost. The paid subscription simply provides extended access after the trial period ends.

After the trial period in Datamolino ends, and you select a paid subscription, you can seamlessly continue using your account. All the data you processed during the trial will be securely saved and accessible.

How long does it take for Datamolino to process documents?

At Datamolino, we prioritize delivering quality results. For invoices and receipts that are in good quality (clear scans and digital PDFs), processing is nearly instantaneous, although it may vary slightly based on server load.

For documents in less than perfect condition (e.g., handwritten notes or poor quality scans) where automation cannot extract all data, Datamolino employs a “human in the loop” process. This approach ensures that even such documents are processed accurately. As a result, the processing time for these specific cases can extend to a maximum of 24 hours.

Which languages does Datamolino support?

Datamolino fully supports all languages using the Latin script. This includes languages such as Spanish, French, German, Italian, and others.

What is Datamolino’s cancellation policy? Can I cancel my paid subscription at any time?

Datamolino operates on a post-paid basis. If you cancel, Datamolino’s service will continue until the end of your current billing cycle. After this period, you’ll receive a final invoice for our services. Subsequently, your account transitions into ‘Expiration’ mode, giving you a ‘read-only’ month to download all your data. Once this month passes, all data associated with your account will be deleted.

For instance, if your billing cycle ends on May 15 and you cancel before this date, the ‘Expiration’ mode commences on May 16. By June 15, all data linked to your account will be deleted.

What functionalities are included in Datamolino plans?

All Datamolino plans come with unlimited clients (folders) and users, and you’ll have access to all our tools and functionalities.

If you’re looking to use line items, a specific plan is required. Bank statement extraction and auto-split are available on every Datamolino plan, but an additional charge applies.

For detailed pricing, please view our pricing page.

Automate your bookkeeping with Datamolino.

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