Making bookkeeping easier since 2012
Datamolino is an invoice capture and approval platform. It collects supplier invoices, receipts and bank statements, reuses coding rules saved from your decisions, routes invoices for approval and exports checked data to Xero, QuickBooks Online and FreeAgent.
Our story
Datamolino began in 2012 to reduce the time bookkeepers spend typing information from invoices and receipts.
The work now extends from document capture to line-item coding, purchase approval and accounting export. We develop those tools with feedback from the people using them.
Our support team helps customers work through their documents and settings, alongside the software that handles the repeated entry.
Why we built Datamolino
“Technology and personal attention to customers must go hand in hand! My favourite Datamolino feature is our customer support chat. The way I see it, nothing is more satisfying than happy customers.”
“I come from a family of accountants. Every day, I watched them spend a lot of time on manual data entry, retyping information from invoices into accounting systems. I believe there’s a better way.”
Datamolino s.r.o. is based in Bratislava, Slovakia. Our support team, including Lu, answers customers in the in-app chat.
What Datamolino does
- Invoice automationBring invoices and receipts together, prepare the lines and reuse your saved coding rules. Get approval when needed, then send checked data to accounting.→
- Invoice approvalsChoose who approves, follow up on decisions and keep the record with the invoice. Review and approve in the mobile app, with approvals included in your subscription.→
- Bank statement conversionConvert bank statement PDFs into data you can check and export. Use this workflow even when you do not need invoice capture.→
- Capture APIAdd invoice and receipt capture to your SaaS product or internal workflow. Upload documents, receive processing webhooks and retrieve structured data.→
What makes Datamolino different
Datamolino brings invoice capture, accounting preparation and approvals together. Review invoice lines, reuse saved coding and check the result before exporting.
- Invoice approvals includedInvoice approvals are included in your subscription. Use them when a client or manager needs to approve a purchase, while the accounting team completes the coding.
- Coding from your own decisionsDatamolino reuses supplier and line-item coding saved from your team’s decisions, including description and keyword rules. You check the prepared data before export.
- Unlimited usersEvery plan includes unlimited users. Practice plans also include unlimited client companies.
- Invoice lines and Bill SplitCapture and edit invoice line items, and allocate costs with Bill Split before the bill reaches your accounting software.
- Peppol-readyDatamolino is Peppol-ready as e-invoicing comes to the UK. Structured invoices bring their data; receipts, PDFs and international invoices still need capture. Both belong in the same accounting workflow.
- Support from real peopleOur support team helps customers work through their documents and settings in the in-app chat. More than 470 reviews across the Xero App Store, QuickBooks Marketplace and GetApp, rated 4.92 out of 5 on the Xero App Store.
Who uses Datamolino
Software teamsAdd invoice and receipt capture to your SaaS product or internal workflow with the Capture API.→
Key facts
- Company
- Datamolino s.r.o. (company ID 47 327 961)
- Founded
- 2012
- Accounting connections
- Xero, QuickBooks Online and FreeAgent, plus the Capture API
- Users
- Unlimited users on every plan; unlimited client companies on practice plans
- Reviews
- More than 470 reviews across the Xero App Store, QuickBooks Marketplace and GetApp, rated 4.92 out of 5 on the Xero App Store.
Frequently asked questions
What is Datamolino?
Datamolino is an invoice capture and approval platform. It collects supplier invoices, receipts and bank statements, reuses coding rules saved from your decisions, routes invoices for approval and exports checked data to Xero, QuickBooks Online and FreeAgent.
Which accounting software does Datamolino work with?
Xero, QuickBooks Online and FreeAgent. Specialist connections exist for other systems, for example Acumatica. Software teams can add capture to their own product with the Capture API.
Is there a free trial?
Yes. The free trial includes 14 days and up to 100 documents, including line-item capture, with no payment details to start. Bank statement trial limits are separate.
Are invoice approvals included?
Yes. Invoice approvals are included in your subscription at no extra charge.
Is there a limit on users or clients?
No. Every plan includes unlimited users. Practice plans also include unlimited client companies.
How does coding work?
Datamolino reuses supplier and line-item coding saved from your team’s decisions, including description and keyword rules. Your team checks the prepared data before it is exported to accounting.
What are the contract and cancellation terms?
Plans, billing and cancellation are described in the Pricing Terms at www.datamolino.com/legal/pricing-terms/.
How do I get help?
Customers use the in-app chat or the Help Centre at helpdesk.datamolino.com. Everyone else can write to the team from the contact page or book a 20-minute demo.
Where is Datamolino based?
Datamolino s.r.o. is based in Bratislava, Slovakia, and has built Datamolino since 2012.
Talk to our team
Tell us which documents you process and which accounting software you use. We’ll help you work through the setup or arrange a demonstration.