Turn detailed supplier invoices into lines your team can review and code. Reuse accounting decisions for the same supplier and exact description, or set keyword rules for descriptions that vary. Choose a plan with line-item extraction.
14 days free, no payment details needed.
One invoice can contain different products, services, tax treatments and reporting categories. Prepare the line detail before it reaches your accounts.
Illustrative account names: capture each invoice line, then reuse your saved coding or apply the keyword rules you configure.
Capture descriptions, quantities and line amounts where the invoice provides them. Unit prices are calculated from captured quantities and amounts. Review unclear or missing source detail against the original.
Give each line the account, tax code and supported tracking or product field it needs. A cleaning charge and equipment hire on the same invoice need not share an account.
Use the fullscreen line editor, select several lines and apply coding in bulk. Compare the coded totals with the invoice and resolve differences before export.
The invoice supplies the description and amount. Your team supplies the accounting treatment. Datamolino can repeat the decisions you already made.
For an exact description match from the same supplier, Datamolino reuses the coding from the last exported matching line unless a higher-priority rule applies. The exact description matters: a changed reference can stop that match.
Set your own Begins with, Ends with or Contains conditions. For example, Contains “Office rent” can match “Office rent September” and “Office rent October”. Require all conditions or at least one, and test intended matches and false matches.
Supplier keyword rules take priority over folder keyword rules. Review new descriptions and changed purchases before export. The available coding fields depend on the connected accounting system.
Select the export detail and coding supported by your accounting connection.
Prepare accounts, tax rates and tracking categories line by line. Export the bill with its original invoice.
Xero line-item extraction
Datamolino supports Category details for account-based costs and Item details for Product/Service-based purchases.
QuickBooks line-item extraction
Prepare captured lines and the category and export options supported by FreeAgent. Review its integration-specific limits.
FreeAgent integrationKeep the printed lines, replace them with an allocation, or obtain purchase sign-off when needed.
Bill Split replaces captured lines with fixed or percentage allocations. Use it when the accounting breakdown differs from the printed invoice.
How to use Bill Split
Invoice approvals are optional and included. Configure the handover so the client or manager confirms the purchase while your team completes the accounting.
Set up the two responsibilitiesChoose a subscription with line-item extraction when you need individual invoice lines. Totals-only plans do not include it. The pricing page lets you compare the options for your document volume.
Both supplier defaults and line-level coding are available. Exact-description line matching uses the same supplier and the last exported matching line. Keyword rules let you define how changing descriptions should be coded.
Use a keyword rule for the wording that stays consistent. Begins with, Ends with and Contains conditions can cover varying dates or references. Test the rule and review exceptions.
Yes. Use separate folders with their own saved coding rules. Several folders can connect to the same accounting organisation. Apply the supported accounting tracking fields where the ledger needs the site identified.
Watch a short demonstration, then follow the written guide for the details.
See how fixed amounts and percentages split one bill into coded lines, preview the result and save the split for every new bill from the supplier.
Watch tutorialReview individual invoice lines, give each one its account and tax code, and export the full detail to your accounting software.
Watch tutorialSet up a keyword rule for recurring words in line descriptions, test it, and let it code matching lines automatically.
Watch tutorialBring a bill with several kinds of cost and a recurring supplier invoice. We will show the extracted detail, coding matches and exported result.
