Collect receipts from clients
Clients photograph receipts in the app. They arrive in Purchases in the client’s folder and are processed like any other upload.
Snap receipts and approve invoices
from your phone.
The Datamolino app for iPhone and Android turns your phone camera into a receipt scanner. Photograph a paper receipt and it goes straight to your Datamolino folder. Approvers can review and approve invoices wherever they are. Sign in with your Datamolino account.
14 days free, no payment details needed.
- For accounting and bookkeeping firmsCollect receipts from clients and get their sign-off on invoices.See benefits for your practice See benefits for your practice
For accounting and bookkeeping firms
Explore the practice workflowClients snap the receipt. Your team prepares the books.
For your clients
Accept the invitation from your practice, photograph receipts into your folder and add a note about the purchase. Review and approve assigned invoices in the same app.
For your practice
Receive the receipts in the client’s folder with their notes, then check, code and export the documents in the web app.
Get the context with the receipt
A comment added in the app, such as the purpose of the expense, appears next to the document in the web app.
Get client sign-off
Clients can review and approve assigned invoices in the mobile app or on the web.
- For businessesCollect receipts from colleagues and let managers approve on the move.See benefits for your business See benefits for your business
For businesses
Explore the business workflowColleagues snap receipts. Finance prepares them.
Staff photograph receipts wherever they are, and managers approve assigned invoices from their phone. Finance checks, codes and exports the documents in the web app.
Capture receipts on the spot
Photograph a receipt while it is still at hand. It goes straight to Purchases in your company folder.
Explain the expense
Add a comment such as the purpose of the expense or the project to bill it to, so finance can code it.
Approve on the move
Managers can review and approve assigned invoices in the mobile app or on the web.
Photograph receipts instead of scanning them.
No scanner needed. Use your phone camera and the image goes straight into Datamolino for processing.
Choose the folder and take the photo.
Sign in with the same email and password you use on the web. The app shows the folders you have access to. Pick the one for this company under Active Folder and start taking photos.
Photos go to the folder’s Purchases area and are processed the same way as a web upload. The source label shows imported from mobile app, so your team can see where each document came from.
Keep capturing when the signal drops.
If your connection is low or unstable, the app keeps your captures in the Queue and uploads them automatically once the connection improves.
Open the Queue tab to see what is uploading and what is still waiting.
Take a photo that reads well.
Photograph the whole receipt, straight on and in good light. Blurry photos, glare and sharp angles make the details harder to read.
Avoid writing on the receipt itself. Add your note as a comment in the app instead.
Add the context your bookkeeper needs.
A short note travels with the receipt, and you can check what Datamolino captured without leaving the app.
Say what the purchase was for.
Open a captured document, tap Comments and add a short note, for example the purpose of the expense or the project to bill it to.
The comment appears next to the document in the web app, so whoever codes it later can see your note.
Check what was captured.
Once a document is processed, tap Full captured data to see the extracted fields in the app.
Tap Open in web app to see the document in your browser without leaving the mobile app.
Review and approve invoices from your phone.
Assigned approvers can make the decision wherever they are, without waiting to return to the office.
Approve in the mobile app.
Clients and managers can review and approve assigned invoices in the Datamolino mobile app. They can also approve in a browser on their phone or desktop.
Access is limited to the documents assigned to the approver and their permissions.
See invoice approvalsKnow when an invoice is waiting.
Approvers can choose immediate email updates or a scheduled summary of invoices waiting for their approval.
Folder admins can also set a month-end reminder for invoices still waiting before the books close.
Finish the bookkeeping in the web app.
The mobile app captures receipts and handles approvals. Your bookkeeping or finance team codes and exports the documents in the Datamolino web app.
Code the receipt with your saved rules.
In the web app, your team checks the captured data and sets the account, tax code and tracking. Coding saved from earlier decisions for the same supplier fills in the usual choices, so your team only steps in when something changes.
See how saved coding worksSend it to your accounting software.
Export prepared receipts from the web app to Xero, QuickBooks Online or FreeAgent, with the original document attached.
See the workflow in action
Watch a short demonstration, then follow the written guide for the details.
Frequently asked questions
Do I need a Datamolino account to use the app?
Yes. If your accountant, bookkeeper or company invited you to a folder, use the link in the invitation email to set up your account. Otherwise, create an account on the web first. Then sign in to the app with the same email and password.
Where do photos from the app go?
To the Purchases area of the folder you choose under Active Folder. They are processed the same way as a web upload.
Can I upload sales invoices or bank statements from the app?
No. The app captures documents for Purchases only. Upload sales invoices, bank statements and other files in the web app.
Can I code or export documents in the app?
No. Coding (accounts, tax codes and tracking) and export to your accounting software happen in the web app. You can open a document in the web app from the mobile app.
Can approvers also snap receipts?
Admins and Users can capture receipts and approve the invoices assigned to them. Approver-only users review and approve their assigned invoices but cannot upload documents from the app. They can send documents to the folder by email.
Do receipts from the app count towards my document limit?
Yes. The app shares your account’s processing limits. If the account has reached its document limit, or the free trial has ended, the app cannot import new receipts.
How are photos sent from the app?
Files travel between the Datamolino mobile app and our servers over a secure channel using 256-bit SSL encryption where supported.
Read how we protect your dataTry the mobile app
with your own receipts.
Start a free trial on the web: 14 days and up to 100 documents, including line-item capture, with no payment details to start. Then download the app and sign in with the same account.