Datamolino: Your ideal alternative to AutoEntry

AutoEntry no longer meets your needs? Switch to Datamolino for fast and accurate data capture, powerful automation features, 99% uptime, and top-notch human onboarding & support.

You have stakeholders, you have a reputation and you want something that actually works.

 

  • Xero rating: AutoEntry 4,7 vs. Datamolino 4,9
  • QuickBooks Online rating: AutoEntry 4,5 vs. Datamolino 4,9
  • GetApp rating: AutoEntry 4,4 vs. Datamolino 4,9
Datamolino vs. AutoEntry
Update

2024 Pricing & Features Comparison

AutoEntry vs. Hubdoc vs. Dext vs. Datamolino

Key differences to AutoEntry

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Invoice descriptions captured automatically

Besides header and footer data, Datamolino extracts invoice descriptions and line items.

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Tailored automation rules

Datamolino learns from how you export data. You can also define your own automation rules based on keywords or suppliers.

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Multi-entity and multi-branch orgs

Manage multiple entities, locations, branches, or projects. Create custom folders with specific rules for each segment of your business.

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Line items

Line items have been our core feature for the past 10 years. You can bulk edit line items and automate them based on keywords or automated learning.

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Quick setup

You will be productive with Datamolino from day one. Our support team will help you with migration from your old workflow.

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Human customer support

We value the human touch. If you ever need help, our support team is one click away.

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There is a reason why you are looking for an alternative to AutoEntry

You have stakeholders, you have a reputation and you want something that actually works.

Book a personalized screen-sharing session with our product expert. We will answer your questions and help you with any migration related issues.

Datamolino solves your data capture pain points:

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Automate bills & receipts

Simplify your paperwork management and automate the time consuming parts of the accounts payable process.

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Convert bank statements

Easily convert PDF bank statements into clean CSV or Excel format and export the data directly to your software.

Have a quick look inside

Watch a quick demo video to peek into Datamolino.

Explore features

Integrates with

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How does it improve your workflow?

What are the main advantages of Datamolino and how does it handle your day to day business?

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High quality data capture

Reliable extraction of bills, receipts, sales invoices and bank statement data.

Invoice descriptions

Capture detailed descriptions for expenses, purchases, and sales. It helps you keep track of your expenses more accurately for better financial management.

Line items

Extract and process line items for detailed reporting, inventory or easy management of pass-through billable expenses.

Speed & Accuracy

The right balance between precision and speed. Where necessary, there is a human in the loop to ensure your data has the quality that you expect.

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Automation from start to finish

Multi-page scan splitting, advanced duplicate detection, automation scenarios based on document origin or document type using folders.

Document ingestion

Upload single or multi-page documents with ease. Batch scan paper documents into one PDF, and Datamolino will split it into individual files. Benefit from advanced duplicate detection to ensure you work with clean, accurate data.

Supplier rules

Datamolino learns how you code your invoices, adapting to your preferences over time. Additionally, you can take control by setting up default invoice coding for each supplier, ensuring consistency and accuracy.

Line item automation

If you opt for line item data capture, you can set keyword-based rules for your most common items or let Datamolino learn how you code line items as you go.

Additionally, you can create line items automatically based on preset rules using the Bill Split feature, which is handy when you need to divide a bill into multiple categories.

Multiple automation scenarios

A unique feature of Datamolino is the ability to connect multiple document folders to the same organization in Xero or QuickBooks Online.

Each folder can have its own automation settings, allowing you to create flexible automation scenarios based on document origin (location, department, person or other criteria) or document type (gas receipts, construction bills, or other types).

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Data processing under control

In addition to automation that helps you handle your repeating documents, Datamolino has tools that allow you to process the outstanding workload quickly with bulk edit options and various presets.

Set default behaviors for data processing

You can set up defaults for ledger accounts, tax rates, tracking categories, due date calculation, and descriptions, either for individual suppliers or the entire company.

Bulk edit multiple bills

Quickly batch process multiple bills using an easy-to-use bulk edit screen. Once satisfied, simply hit export.

Bulk edit line items

You can process multiple lines as one and create rules for future consistency on recurring items.

Auto export

For recurring bills, you can enable auto-export for a hands-free experience.

Save time on research!

Book time with our product expert to see how easy it is to migrate your business to Datamolino.

This is not a scripted session, nor a sales pitch. The goal is to save your time on reasearching solutions and answer any questions that you might have.

If you have a system in place, we explain what it takes to migrate to Datamolino and how our support team will help you get it done without any hassle.

 

  • Discuss how Datamolino fits your business.
  • Find out how we help you migrate from your current system.
  • Get all your questions answered!
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Book a 1:1 session with our product expert.

Save time on researching which solution fits your business.

Book a personalized screen-sharing session with our product expert. We will answer your questions and find out how Datamolino fits your workflow.

It gets my vote!

“I moved to Datamolino from Dext (when it was Receipt Bank) around 7 years ago, whilst working in industry, and have never looked back as of today … (albeit, I still have the occasional client on other platforms so I stay curious re: others)”

– Dave Sellick, founder of Sidgrove

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What the customers say about Datamolino

So what are the review saying? Read what customers have said about Datamolino and why it fits their business.

Read fresh reviews on the AppStore

Easy setup and use

Easy to use and has a great accuracy

“Datamolino captures bill descriptions and line items which makes it a pleasure to use with Xero. It is easy to use and has a great accuracy of data capture. The support staff are very responsive and always happy to help, no question is too big or too small. I would highly recommend Datamolino to anyone who is looking for a straight forward simple solution to automating their invoices.”

– Tony Loneragan

Quick to set up, easy to use

I’m now using Datamolino for two brands and it’s saved us loads of hours and made both our lives, and the lives of our bookkeeper easier. Support is amazing, and the software is quick to set up, easy to use and extremely good value.

– John Hubbard

Easy to navigate

Datamolino is easy to navigate & clear information. Staff is very helpful, efficient and solved any problems quickly.

– Mihaela Cavaleru

Quickness and accuracy

Accurate and efficient

Datamolino is remarkably accurate and efficient. I very rarely come across any errors or glitches. One of the big positives is the ability to find duplicates. Customer Service has always been very helpful and responsive. Although I did have quite a few login issues with the introduction of the two-factor authentication, these have now been resolved. I think Datamalino is one of the best on the market and would highly recommend it. Especially for companies processing a high number or invoices/receipts.

– Carlie Watson

Impressed by accuracy

I’m impressed. I’ve been surprised by the quickness and accuracy with which datamolino extracts datas. The team are very helpful too, would highly recommend 🙂

– Nutan Limbachia

Love the quickness

Love the quickness and accuracy with which datamolino extracts data. I can send pdf in foreign languages. Datamolino does the job as expected. Works with purchases and sales invoices, which was a requirement for me. Very easy to use. Very good support team; special thanks to Adam Milnes – Laurent Magniez

It is very flexible

I like that it has the ability to automatically enter in descriptions as per the invoice and use multiple lines. The quickness and accuracy with which Datamolino extracts data is brilliant it saves me a lot of time on the keyboard. It is very easy to use and to set up. It is very flexible and as a small business I need that.

– Jenny Neale

Saves time

Saved me many hours of data entry

“Datamolino are a fantastic add-on partner to Xero, – I have been using their system for 6 months now and it has saved me many hours of data entry. I find the data extraction is accurate and it will also check for any duplicate invoices. The Datamolino team are very helpful and supportive and I would highly recommend them to any business, bookkeeping or accounting practice to create better workflows. Thank you Datamolino, you make my job so much easier!”

– Nicola Trett

The time it has saved my colleagues is amazing

“Datamolino is a great Xero add on, we use this for all our clients for both purchase and sales invoices and the time it has saved myself and my colleagues is amazing. The accuracy of the information extracted from the invoice once you have set up the defaults is flawless. We would recommend Datamolino to anyone. The customer support is second to none, no matter what the query the team at Datamolino are always quick to respond. Great system, great company.”

– Vicky Allan

It has saved me so much time

I love Datamolino, it has saved me so much time. The customer service is absolutely fantastic. I have never had a bad experience. I couldn’t recommend Datamolino enough.

– Wendy Spyker

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Straight forward pricing

Pricing fits all budgets and scales with your business.

You only pay for what you use, regardless of the number of users or how many companies you manage. It’s simple and budget-friendly.