PDF splitting, Bill Split and Quick Split: choose the right tool
Use PDF splitting to separate complete invoices in a batch, Bill Split to allocate one invoice, and Quick Split to divide an invoice total into two accounting lines.
Choose the job first
These tools act at different points in the workflow. Start by deciding whether the problem is a batch of paperwork, an allocation of one purchase, or an invoice total that needs two accounting lines.
| Job | Tool | Result |
|---|---|---|
| Several invoices in one PDF | PDF splitting | One document for each complete invoice |
| One invoice shared across departments or accounts | Bill Split | Allocation lines you define |
| One invoice total needs two accounting lines | Quick Split | A new line and the remaining invoice total |
Separate complete invoices inside a PDF
Use automatic PDF splitting when a scan or supplier PDF contains several invoices. Keep every invoice’s continuation pages together and in order. Check the resulting document boundaries before processing the accounting data. The PDF splitting guide shows the document-preparation workflow.
PDF splitting does not decide how a cost belongs in the books. It creates separate documents for that later work.
Allocate one invoice with Bill Split
Use Bill Split when the printed supplier lines do not match the allocation the accounts require. You can enter fixed amounts, percentages or a mix. For example, allocate £200 of a £1,000 facilities bill to one site, then divide the remaining £800 between two departments.
Review the generated lines before applying the split. A saved split can support a recurring supplier, while a one-off split suits an exceptional bill. Bill Split replaces the captured line detail with the allocation you define. See Bill Split.
Make two lines with Quick Split
Use Quick Split when an invoice total needs a second accounting line, such as a shipping charge that must be separated from the main purchase. Enter the amount, description, account and tax treatment for the new line. Datamolino replaces the existing lines with two lines: the amount you entered and the remainder of the invoice total. Check the total before and after the change, and label the resulting lines clearly enough for the next reviewer to understand the allocation.
Check the result at the right level
Compare PDF splitting with the source pages. Compare a Bill Split or Quick Split with the required allocation. Then inspect the coding and exported result in the accounting system. Each check answers a different question.
