Invoice descriptions, tax summaries and line items explained
You can review the document description, its tax breakdown and the descriptions and amounts of individual charges. These serve different purposes: context for the invoice, totals by tax treatment, and detail for line-by-line coding. Choose the export view that carries the information your books need.
Can I change the level of detail before export?
Yes. The Export as setting lets you choose Invoice Total, Tax Summary or Line Items when your plan includes line extraction. Switching views keeps the captured data available.
A document description gives context
The supplier name identifies who billed you. A useful description explains the purchase. When reviewing the record, check whether its description helps another person understand the transaction without replacing the source invoice.
For a monthly facilities bill, “September cleaning at the office” provides different information from the supplier name or invoice number. Treat this as an example of useful review context, not a claim about a fixed extraction formula.
A tax summary groups amounts by rate
Tax Summary sends a separate accounting line for each tax rate instead of a row for every product. Datamolino captures a printed tax-summary box when present. You can inspect that breakdown and add or remove tax lines when correcting it.
This can suit a receipt whose products share an expense account but use several tax rates. It preserves the breakdown without requiring each product to be recreated in the ledger. The export-format guide explains the fields and the difference from Invoice Total.
Individual lines preserve separate charges
Line Items gives each charge its own description, quantity where shown, amount and coding fields. Use it when rows need different accounts or tracking, or when the individual product or service detail is part of your review.
Datamolino captures source data and applies accounting fields separately. The last exported coding can be reused for the same supplier and exact description. Keyword rules handle stable wording inside changing descriptions. The plan must include line-item extraction, and the connected ledger determines the available coding fields.
Compare the coded result with the source
In line view, Invoice Summary shows the captured document amounts while Line Items Sum shows the sum of the coded rows. With checksum validation enabled, a mismatch blocks export. Check the amounts and tax treatment before changing the validation setting. The line editor guide covers Fullscreen editing and the check.
Use the main line-detail guide for a worked comparison of the three views. For each supplier, save a default only after the first exported record contains the detail the business needs.
