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7 reasons why businesses choose Datamolino for their accounts payable processing over larger competitors

Businesses and their bookkeepers use Datamolino as the bookkeeping automation platform to effectively process their accounts payable without being up-sold on unnecessary bells and whistles.

7 reasons why businesses choose Datamolino for their accounts payable processing over larger competitors

With plenty of other competing available solutions, it can be difficult to decide which one is right for you. Find out why Datamolino might be the best fit for your bookkeeping practice or business if you are using Xero or QuickBooks Online as your cloud accounting software.

There are several reasons why businesses choose Datamolino over its competitors such as Dext Prepare, AutoEntry or Hubdoc, here are the TOP 7:

1. Customer support done by real humans

Why do we mention customer support as the number one reason? When using any tool out there, there comes a point when you need some questions answered quickly. Humans on the other end of the line make a difference. At Datamolino customer support is out top priority. It seems that our customers appreciate that we listen to their requests and solve their queries as soon as possible.

2. Accurate invoice processing that requires minimal user touch-up

Datamolino uses a multi-layered approach to capture the expense data from bills, receipts and invoices. We use a combination of machine learning, artificial intelligence and OCR approached to extract the data. Where necessary our human-in-the-loop process makes sure to get the best possible results for our users.

There are companies that advertise accuracy of over 99%,the highest in the market. We recommend not to take this at face value. Our advice is to always test the solution with your real-world documents rather than to blindly rely on artificial statistics.

3. Advanced automatic document splitting for when you need to scan a batch of invoices

Most invoices come in the form of a digital pdf in an email. However, there is still a large number of clients that need to handle a stack of paper invoices. Here it helps if you can scan all the paper based bills one batch.

With Datamolino you can simply scan everything into one file using the document feeder of your scanner. Our system then takes care of automatically splitting the scanned PDF into individual transactions. No need to insert document separators or scan multi-page invoices separately. Datamolino can split scans of up to 50 pages even if you mix multi-page and single page invoices into one scan.

4. Multiple folders with distinct access and automation settings under one account

This feature is a hidden gem and no competing solution offers this capability. With Datamolino, you can have an unlimited number of folders for the same organisation under your account. Each of the folders can have a different set of users accessing them as well as distinct automation rules used on them.

This allows our clients to organize their documents into different folders across projects, teams, locations or branches and have different tracking categories and ledger accounts assigned to them automatically. No more mixing of everything in one bucket!

5. Detailed information including line items and invoice description

Datamolino can capture line item details from your invoices, including description, quantities and unit prices where possible. This level of granularity allows you to do your bookkeeping tasks without manual data entry.

If you have no need for line items, you will still get a useful invoice description with your invoice total. While some competitors just keep the invoice description blank, Datamolino always populates the invoice description so you can easily identify what the invoice is relating to.

6. All paperwork is digitized and securely stored as long as you need

Datamolino removes the need for physical storage space at no additional cost. The data is stored for as long as you have an account with us. Your documents are also automatically exported along with the captured data into your Xero or QuickBooks Online files, so you are not locked-in.

This gives you peace of mind, ensures your documents are safely backed up and everything is easily accessed in your Datamolino folders.

7. Datamolino has a better user rating than Dext or Autoentry

There are many solutions for accounts payable invoice processing out there. A lot of users naturally prefer to go with the first choice in a list. But there is a reason there are multiple apps in the Bills & Expenses category in the Xero app store. Many of our clients are among those who like to consider real user ratings before committing and – Datamolino is winning on this front.

Apps with more than 100 reviews in the Bills & Expenses category in Xero app store

We have summed up the reviews of competing apps that help with bookkeeping automation, automated data entry and invoice processing. These are the results as of November 2022. Datamolino is the best rated app when we consider apps with more than 100 reviews in the Xero App Store.

  • Datamolino – 4.9 star rating (321 reviews)
  • ApprovalMax – 4.9 star rating (273 reviews)
  • Dext prepare – 4.8 star rating (923 reviews)
  • Autoentry – 4.7 star rating (460 reviews)
  • Expensify – 4.5 star rating (494 reviews)
  • Hubdoc – 3.8 star rating (132 reviews)


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