Collect complete statements
Ask clients for the complete bank statement PDF for the period you need. These need to be uploaded directly in the app.
Turn PDF statements
into transaction data.
Convert bank statement PDFs into transaction data you can review and import into your accounting software. Use bank statement conversion on its own, even if you don’t use Datamolino for invoices.
14 days free, no payment details needed.
Clear selection
For accounting firms
Prepare statement data for your clients.
For your practice
Convert bank statement PDFs and review transactions against the original before export.
For your clients
Supply complete bank statements for the periods needed.
Convert the transactions
Turn bank statement PDFs into transaction data without retyping each row.
Review before exporting
Review the converted transactions against the original statement before exporting.
For businesses
Convert statements when a bank feed is unavailable.
Upload a complete statement PDF, review the converted transactions and export as a file or directly to your accounting software.
Collect complete statements
Upload a complete statement PDF when a bank feed is unavailable.
Convert the transactions
Turn statement PDFs into transaction data without entering each row by hand.
Review before exporting
Review the converted transactions against the original statement before exporting.
Convert historical statements. Fill bank-feed gaps.
Use bank statement conversion on its own to process historical statements or fill gaps in your bank feed.
Start with the statement for the period.
Upload a complete bank or credit card statement PDF to Bank Statements. Make sure the transaction rows and balances are clearly readable.
Keep statements in the Bank Statements subfolder, separate from invoices and receipts.
Try a representative statement first.
Test a representative PDF and review the converted transactions before processing a large batch.
Extract the rows you would otherwise retype.
Turn bank statement pages into transaction data ready for review and export.
Dates, descriptions and amounts.
We capture the transaction date, description and amount from the statement, including money in and money out.
Follow the money through the statement.
- Opening balance
- £2,500
- Office rent
- −£850
- Customer payment
- +£1,200
- Closing balance
- £2,850
Opening balance plus money in, minus money out, should equal the closing balance. If the figures don’t match, we display a warning so you can review the transactions.
Review the result against the statement.
Compare the converted transactions with the original statement and resolve any discrepancies.
Confirm the period and the totals.
Compare the account, statement period and transaction rows with the original PDF.
Investigate before exporting.
Review flagged amounts, missing pages and incomplete results against the original statement before using the data in your accounts.
Get the transactions into your accounts.
Choose how to get the converted transactions into your accounting software.
Export directly to Xero or FreeAgent.
Export the converted transactions directly to the matching bank account in Xero or FreeAgent.
Categorise and reconcile the transactions in your accounting software.
Download for QuickBooks Online.
Download the transactions as a CSV file and import them into QuickBooks Online.
Download as CSV or Excel.
CSV and Excel file downloads are available for all integrations. Download a CSV when you need a file for import, or Excel if you want to review the transactions in a spreadsheet.
Categorise and reconcile the transactions in your accounting software.
Frequently asked questions
Can I use Datamolino only for bank statements?
Yes. Statement conversion works separately from invoice capture and approvals. Choose the subscription and usage for your statement volume.
Does this replace a bank feed?
No. Conversion works from the statement files you supply. A live bank feed remains a separate connection for new transactions.
What should I check before a large batch?
Test a representative statement, inspect the transactions and confirm the export option for your accounting system. Bank statements are charged per page, with separate upload and trial limits.
How are bank statement pages charged?
Bank processing is charged per statement page at your plan’s bank rate. The charge uses the same monthly processing credit as invoices and receipts, but a bank page is not charged at the invoice rate. Statement-splitting fees may also apply. Usage above the monthly credit is charged as overage.
Can my folder open straight into Bank Statements?
Yes. Set Bank Statements as the folder’s primary function. Opening that folder then takes you directly to its bank statement view. Other folders can use Purchases or Sales as their primary view.
Which statement files can I upload?
Upload complete, readable PDF statements. A PDF downloaded from your bank is preferable to a scan. Bank statement conversion does not accept standalone image files.
How do I get the transactions into my accounts?
Review the extracted transactions, then export them directly to the matching bank account in Xero or FreeAgent, or download a CSV or Excel file. Import the CSV file into QuickBooks Online.
Does conversion reconcile or code my transactions?
No. Conversion extracts transaction data from the statement. Categorisation and bank reconciliation take place in your accounting software.
Is bank statement conversion available through the API?
No. The developer capture API supports invoices and receipts. Bank statement conversion is a separate workflow in Datamolino.
Try your own bank statement PDF.
Start with a representative statement and your accounting system. We can help confirm the conversion and export path.