All blog posts

10 min. read

Making Tax Digital: How Invoice Automation Keeps Your Records Compliant

This post covers the record-keeping side of MTD: what HMRC actually requires, where most practices get stuck, and how invoice automation fits into a compliant workflow with Xero, QuickBooks, or FreeAgent.

How Bookkeepers Automate Data Entry
6 min. read

How Bookkeepers Automate Data Entry

Ask a bookkeeper what eats their week and the answer usually isn’t reconciliations or VAT returns. It’s typing. Invoices arrive by email, by post, as PDFs in a shared drive, sometimes as a phone photo from a client who’s running late. Someone has to turn all of that into rows in Xero, QuickBooks, or FreeAgent. For a practice carrying 100 to 150 invoices a month per client, the typing alone runs into hours nobody enjoys and clients won’t happily pay for.

8 Reasons to Email Invoices (and How to Route Them Straight Into Your Bookkeeping)
5 min. read

8 Reasons to Email Invoices (and How to Route Them Straight Into Your Bookkeeping)

Paper invoices still arrive. We wrote the original version of this post in 2014 and the argument for switching hasn’t really moved on since, which is either funny or depressing depending on your mood. What has changed is what you can do with an invoice the moment it lands in your inbox as a PDF.

5 Features That Make Datamolino Unique
4 min. read

5 Features That Make Datamolino Unique

Most invoice capture tools will pull a supplier name, a total and a VAT figure off a PDF without much trouble. That part has been a solved problem for years. The interesting question, once you’re processing invoices at volume, is what happens after the header. Below are the five things Datamolino does that most of the competition either doesn’t do at all, or only half does.

AI vs Rule-Based Invoice Coding: Why Predictable Beats Smart
6 min. read

AI vs Rule-Based Invoice Coding: Why Predictable Beats Smart

There’s a quiet problem with AI-assisted accounting software that nobody puts in the marketing copy: it guesses. Most of the time the guesses are right. When they’re wrong, you don’t get a warning. You get a reconciliation at month-end where the numbers don’t match, and someone has to go hunting for which invoices landed in the wrong account.

FreeAgent Invoice Scanning: Automate Receipt Capture and Data Entry
7 min. read

FreeAgent Invoice Scanning: Automate Receipt Capture and Data Entry

If you run your books in FreeAgent, you’ve probably noticed the same thing most of its users notice eventually: the accounting side is excellent, but the document side is on you. Bills get keyed in by hand. Receipts get photographed, attached, then categorised one by one. For a sole trader doing twenty invoices a month it’s fine. For a practice with fifteen clients, or a landlord with a stack of contractor invoices, it stops being fine pretty fast.

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