Tag: Accounting

Making Tax Digital: How Invoice Automation Keeps Your Records Compliant

This post covers the record-keeping side of MTD: what HMRC actually requires, where most practices get stuck, and how invoice automation fits into a compliant workflow with Xero, QuickBooks, or FreeAgent.

5 Features That Make Datamolino Unique

Most invoice capture tools will pull a supplier name, a total and a VAT figure off a PDF without much trouble. That part has been a solved problem for years. The interesting question, once you're processing invoices at volume, is what happens after the header. Below are the five things Datamolino does that most of the competition either doesn't do at all, or only half does.

AI vs Rule-Based Invoice Coding: Why Predictable Beats Smart

There's a quiet problem with AI-assisted accounting software that nobody puts in the marketing copy: it guesses. Most of the time the guesses are right. When they're wrong, you don't get a warning. You get a reconciliation at month-end where the numbers don't match, and someone has to go hunting for which invoices landed in the wrong account.

FreeAgent Invoice Scanning: Automate Receipt Capture and Data Entry

If you run your books in FreeAgent, you've probably noticed the same thing most of its users notice eventually: the accounting side is excellent, but the document side is on you. Bills get keyed in by hand. Receipts get photographed, attached, then categorised one by one. For a sole trader doing twenty invoices a month it's fine. For a practice with fifteen clients, or a landlord with a stack of contractor invoices, it stops being fine pretty fast.

Line Items vs Invoice Totals: When Each Matters for Your Bookkeeping

Every invoice you capture gets reduced to data. The real question is how much data.

How to Import Bank Statements into Xero in 5 Simple Steps

Importing bank statements into Xero is straightforward when you have a working bank feed. The trouble starts when you do not. Old transactions outside the feed window, clients on banks Xero does not support, scanned paper statements from a shoebox handover. All of it has to land in Xero somehow, and retyping a year of transactions by hand is not really an option.

5 ways to boost your efficiency with Datamolino

How to use Xero Projects with Datamolino

Projects is a new Xero feature that gives you a simple way to capture, track and report on the time and money spent on each job so you can proactively invoice, make informed decisions and manage your project financials more efficiently. Great.

New technology can help optimise your business cash flow

We understand managing your business’s cash flow isn’t just about forecasting, but other factors such as managing your accounts receivables so that your invoices are paid in a timely manner.