An invoice is more than the sum of its numbers. Sometimes you need to know what was delivered without opening the invoice image to read it line by line. Most Datamolino competitors skimp on the “invoice description” field. They repeat the supplier name, or worse, just drop a dot in there.
Datamolino gives you detailed invoice data by default. The invoice description is part of the standard data set. It pulls the descriptive part of the invoice, or the text of the first line item if the document has no distinct description.
Tax line summary
Datamolino also captures a tax line summary alongside the invoice header. This makes it easy to split the invoice across different tax rates. Datamolino reads the tax summary from the invoice if it’s printed in a table. If not, Datamolino calculates it from the line items where possible.
Line item breakdown
If you opt for the “detailed” user plans, you also get a full line item breakdown. Each line includes its description, quantity, amount, and tax rate where available on the invoice. Datamolino captures unlimited line items per document, and the system learns how you code them. After the first invoice from a supplier, the next ones need only a quick review.
Why detailed invoice data saves time
Header-only data forces you to open the PDF every time you want context. With detailed invoice data, you can code, split, and approve invoices straight from the list view. For accountants processing hundreds of invoices a week, that adds up fast.
Datamolino also runs a checksum validation on line items and tax summary. If the figures don’t match the invoice total, the export gets blocked before bad data lands in Xero. You can override it manually if you need to, but the default protects your books.
What are the 5 best Datamolino features?
- Automatic PDF splitting
- Better automation scenarios
- Detailed invoice data
- Baked in approval of invoice
- Datamolino is greater than the sum of its parts
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