How to use Xero Projects with Datamolino

Step-by-step guide

Projects is a new Xero feature that gives you a simple way to capture, track and report on the time and money spent on each job so you can proactively invoice, make informed decisions and manage your project financials more efficiently. Great.
We have prepared this easy step by step guide to show you how to assign expenses captured with Datamolino to your Xero Projects.

Step 1:

Export the bill that has expenses related to a project to Xero. This is just a regular export. Click through to the Bill in Xero. (see screenshot below) The real fun starts in Xero.

Datamolino export detail

Step 2:

In Xero, open the Bill related to the Project that you need to update. Remember, you can click through to the Bill detail directly from Datamolino (as shown in Step 1). Click on the link “Assign expenses to a customer or project”.

Xero - Bill detail - assigning expenses to projects

Step 3:

You can now assign each line to a Project of your choice.

Xero - Bill detail - assigning expenses to projects / choose project


Step 4:

Review if you assigned everything as desired. Everything OK? Save or approve the bill in Xero.

Xero - Bill detail - assigning expenses to projects - review


Step 5:

Now you can see your Project expenses in your Project dashboard.

Xero - Project dashboard


Step 6:

You can edit the expense directly in Projects and choose if it is chargeable or not. (Note here that the original expense was in Hong Kong Dollars and Xero has conveniently converted this expense to GBP in Projects.)

Xero - Project dashboard - edit expense


Step 7:

You can now invoice your client directly from Projects. The expenses are automatically added if you choose to invoice the “tasks and expenses” or the “full project amount”.

Xero - Project dashboard - invoice to customer


Now go ahead and give it a try. Xero Projects is enabled in the Demo Company. Play around and tell us what you think.
You can always schedule a hands on session with our product experts. Just click here to Request a Demo. Or use our online chat to get in touch. Our team is always happy to help.