---
title: "How Accountancy Matters handled 10,000 documents a month for UK golf clubs | Datamolino"
url: https://www.datamolino.com/blog/80-time-savings-accountancy-matters-processes-10000-documents-monthly-for-uk-golf-clubs/
description: "In this 2024 customer story, Accountancy Matters described an 80% reduction in supplier-invoice management time and more than 10,000 documents a month."
published: 2024-06-17
updated: 2026-09-19
source: "Datamolino website (www.datamolino.com), Markdown copy of the page at the URL above. Prices and product details can change; check the page before relying on them."
---

# How Accountancy Matters handled 10,000 documents a month for UK golf clubs

Accountancy Matters used Datamolino with Xero to capture invoice lines, separate each golf club's paperwork into folders and retrieve original documents. In the customer story published on 17 June 2024, Paul Mould estimated an 80% reduction in supplier-invoice management time. The team reported processing around 10,000 documents each month.

Published 17 June 2024 · by [Jan Korecky](https://www.linkedin.com/in/korecky/) · Edited 19 September 2026 · 6 min read

## Which parts of the workflow mattered to the team?

Line-by-line or tax-summary export, separate folders with their own export settings, bulk downloads of original invoices and help from the Datamolino support team.

## The results described in the 2024 customer story

[Accountancy Matters for the golf and leisure industry](https://amglltd.com/), referred to here as AMGL, used Datamolino with Xero to handle bookkeeping for UK golf clubs. The original story, published on 17 June 2024, described a team of 18 people serving more than 35 clubs.

That account reported growth from 60 to more than 10,000 documents a month. Paul Mould estimated an 80% reduction in the time needed to manage supplier invoices.

The team described its experience:

> Datamolino has been a fantastic addition to our accounting software, very user friendly and easy to use. A great time saving software; reducing our team’s workload and would definitely recommend this to all accountancy firms.

## An outsourced accounting service for golf clubs

The original story introduced AMGL's service in these terms:

> Accountancy Matters (AMGL) offer an outsourced accounts service where all day to day bookkeeping functions are provided remotely. A skilled team specialized to the UK golf industry managing their bank and credit card processes, payroll functions, financial reporting, cash flow forecasting etc.
> 
> Accountancy Matters are also Intelligent Golf specialists and they can provide you with consultancy services to ensure that you follow best practices.

Paul Mould, then director of Material Matters, saw that many UK golf clubs lacked the purchasing power to benefit from economies of scale. He founded Accountancy Matters to offer outsourced bookkeeping and accounting services, including purchase and contract management, for this sector.

The company chose Xero and explored Datamolino to prepare the data that would go into it. The initial enquiry concerned 150 to 300 invoices a month, including their line items, with the possibility of adding more golf club clients.

Accountancy Matters team, from the original 2024 customer story.

## Building a paperless invoice process

Paul contacted Datamolino in 2017. The teams worked on replacing manual invoice entry with document capture and a connected Xero process.

Paul described the saving in the original article:

> “ Datamolino can extract real data from e-invoices and scans so as to negate the need for manual input. As a result, we reckon there is about an 80% reduction in time for the management of supplier invoices.”

The digital archive also gave clubs a way to look back at what they had paid for products. At the time of the interview, Paul connected that use to inflation:

> “ Digitalised documents also make the retrieval of data so much quicker too. Our clubs can now use the software to identify the historical prices, for instance, of any products they’ve purchased. That’s particularly useful with inflation at the levels we’re experiencing today. ”

In the same interview, Paul discussed the environmental reason for reducing paper:

> “ Protecting the environment has been high on the agenda for many golf clubs over a number of years now and this often focuses on the golf course. Seven million tonnes of paper waste are still sent to landfill every year.”

## Exporting line items or a tax summary

Golf club accounting required the team to understand the individual expenses on an invoice. AMGL used the option to export line by line or by tax summary, depending on the document and the accounting treatment it needed.

The customer account described why this choice mattered:

> “ Being able to export documents either by line by line or tax summary has been integral to the way that we work as the ability to code items individually to different account codes is quite necessary as an accountancy company. The option to create extra lines and also be able to mass apply certain settings to those lines is very practical.
> 
> With Datamolino also providing the feature to autofill information line by line after processing the document helps streamline our teams work with the addition of the automation, it is an exceptionally fantastic feature that we cannot manage without. And a recent new updated feature regarding checksum has been indispensable as it provides an additional fail-safe to protect us from exporting incorrect data, helping reduce errors in our accounting. ”

The team used the checksum to check the data before export.

## Separate folders for different work

AMGL used multiple Datamolino folders for a client, connected to the same Xero organisation. This let it separate supplier invoices, credit card receipts and statements, with export settings suited to each type of work.

The team explained the effect on its day-to-day process:

> “ The ability to create multiple folders has been very useful for us as we are able to clearly separate tasks and create a manageable structure with clear visibility of our work and which results in a more efficient completion of tasks as automation features can be specialized to each folder. The connection to Xero is smooth and immediate with no delays and the ability to refresh the connection is very helpful when updates from Xero have taken place.”

## Retrieving original invoices in bulk

The original documents were useful beyond entering bills. AMGL described using bulk PDF downloads for stocktaking and checking the original email when a question arose about an invoice:

> “ Being able to mass download original pdf invoices has been a noteworthy feature and we are able to use this for multiple purposes and is especially useful to help with stock taking. As well as the show email button, allowing better communication regarding the sender and the receiver dealing with the invoice making sure the correct accounting code has been exported.”

## Support as document volume increased

The original story describes help with onboarding golf clubs and handling an increase in document volume. The AMGL team reported around 10,000 documents a month at the time of the customer account:

> “ We love it! We now have around 10,000 documents per month running through the system and we couldn’t do what we do without it! Couldn’t recommend Datamolino highly enough – and especially Lubica who looks after our account and queries amazingly – always an instant response and solution. Thank you. “

It also described support through chat and online meetings, including help deciding which features it needed:

> “ The customer support has been outstanding and easy to access with a chat button on the website. The support has always been quick with a detailed response and always friendly. The customer support has been above expectations as the company has reached out to us on multiple occasions with their new features, real time support via online meeting and even commenting on features that were not necessary for us; helping us reduce cost of using the software.”

## Explore the workflow described here

The practical pattern in this story is a combination of captured invoice detail, folders that reflect the team's work and access to the original document. See [Datamolino for Xero](https://www.datamolino.com/xero-integration/) and [the invoice automation workflow](https://www.datamolino.com/invoice-automation/) for the product pages. If you run a practice, [the accountants and bookkeepers page](https://www.datamolino.com/accountants-and-bookkeepers/) explains the client workflow.

## What scale of work did the team describe?

In the 2024 customer account, the team reported around 10,000 documents a month, handled by 18 staff for more than 35 UK golf clubs.

Originally published on the Datamolino blog on 17 June 2024.